Domain Management – How Do You Manage Your Domains?

It’s one of the biggest pain point for Domain Investors on all ends of the spectrum, new and experienced, how do you manage all of your domains? When you’re just starting out you may only have a handful of domains so managing this all from within your registrar account can do the trick. The problem is that as your portfolio grows, management can become a serious issue.

Yesterday I received an email from one of my readers, here’s what they said:

I know you are busy and love what you are doing on the blog. But this question of domain management is hands down my #1 headache as a domainer. I suspect I am not alone in this. If you have any tips or suggestions on a solution, I would LOVE to hear about it.

As you all know by now, when I get a question from a reader, especially a good one like this I like to share the answer with all of you so everyone can benefit. On top of that, I don’t have all the answers so I also like to hear from you to understand how you solve this problem.

For me personally I manage all my domains in Excel. I’ve tried a handful of different domain management tools but hasn’t found anything that is tailored to my specific needs since I have a hefty group of developed domains with specific data that is important for me to keep track of.

I divide my spreadsheet into three separate tabs: Developed Domains, Domains For Sale, Domains Not For Sale. In the “Developed Domains” tab I keep track of things like unique visitors, monthly revenue, costs, etc. In the “Domains For Sale” tab I keep track of things like number of inquiries, potential buyers, etc. In the “Not For Sale” tab I list domains that I’m not willing to sell, i.e.,, etc.

While I’ve found some great tools for managing bits and pieces of this process, I haven’t found anything that puts all the information together that I need. This is where I’d love to get the discussion going and hear more from all of you. What tool(s) do you use to manage your domains? Comment and let your voice be heard!

{ 8 comments… add one }

  • Adam June 22, 2012, 12:13 pm

    I’ve never used it but I thought that protrada was supposed to encompass this

  • Joe June 22, 2012, 12:25 pm

    If you can customize it thoroughly, Excel is the way to go!

  • Tony June 22, 2012, 1:00 pm

    Until recently I used a Google Docs spreadsheet in a manner similar to what Morgan described. I liked Google Docs since it allowed me to access my data from all of my devices regardless of where I was as long as I had an internet connection.

  • June 22, 2012, 2:28 pm

    I think Excel is the best tool. You can customise anything to suit your need.

  • Luke June 23, 2012, 2:34 am

    I started with an Excel spreadsheet. I use Domain Punch Professional now and it’s saved me heaps of time. Probably not worth buying for smaller portfolios, but for anyone with a few hundred domains or more it’s awesome software.

    I still use Excel for lots of other business planning activities, as noted by RAVY – it’s super customisable.

  • John June 23, 2012, 7:30 pm

    Wish there was something similar to GainsKeeper or Quicken that GoDaddy would use similar the online stock brokers.

  • Privy Domains July 27, 2012, 9:20 am

    We have more than 5000 domains & found nothing good so we still use excel ( tried google docs also but it does not allow more complicated formulas) .
    For frontend we developed our own script inspired by several existing ones

    However the best part in the excel(workbook)that we have developed over several years is it can consolidate all my data like :
    Domain Name, Length, TLD, Hyphen, Keywords, Category, Sub Cat, Registrar, Hosting Account , Type, Status, Creation Date, Expiry Date, Age, Pagerank, SearchExact, SearchBroad, Parking, CPC , Other Ext .com, .net, .org, .info, .biz,.us, Sale Price, Featured, Not For Sale, ID NO, Status Status Status Status

    Now it is nearly automatic. We just download data from registrar, parking company, estibot, google GAKT, & our own script and put it in various sheets all is pretty much integrated in main sheet.
    However bad part it is pretty big in size more than 25 MB so it takes a little while 🙁

    Hope this helps someone.

  • Cloud Software Labs September 21, 2012, 6:12 am

    I have been using a spreadsheet as well. I am downloading a trial of the Domain Punch software you recommended and give that a try. Will let you know how that works out. Thanks for the post.


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